Administrative Assistant

Are you a talented, motivated individual who wants to work in an environment where your input is valued and fresh ideas are welcomed? LS Networks is a quickly growing telecommunications company founded in Portland with the mission of bringing high-speed internet services to rural areas and is looking for a talented Senior Accountant to add to the team! The Administrative Assistant is responsible for providing administrative and office support to staff, answer customer calls and work across all levels of the organization.

Essential Job Duties and Responsibilities

• Provide receptionist services: greet and assist visitors, answer phones, direct calls and respond to inquiries.
• Present a professional, welcoming first contact to all customers, vendors, board members, staff, media, etc. – by phone, in person, and email.
• Responsible for facilitating incoming and outgoing mail, shipping and receiving.
• Responsible for upkeep of common spaces for appearance and functionality.
• Maintains office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Supports office operations and procedures such as information management, filing systems, requisition of supplies, and other clerical services.
• Supports management in a variety of tasks including clerical and organizational/scheduling tasks
• Ensures a safe, clean and productive work environment
• Perform other related duties as required

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Customer Service – Strong commitment to customer service. Manages difficult or emotional situations; Responds to requests for service and assistance; Meets commitments.
• Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Recognizes when effort above and beyond routine may be required, acts proactively.

Other Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent interpersonal skills
• Very effective organizational skills, neat and tidy
• Analytical and problem solving skills
• Ability to write professional routine reports and correspondence
• Attention to detail and high level of accuracy
• Strong verbal and written skills, ability to speak effectively one-to-one, before groups of customers or employees of organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Computer skills including the ability to operate Microsoft Office programs: Outlook, Word, Excel and PowerPoint.
• The incumbent must also demonstrate the following personal attributes:
• Be honest and trustworthy
• Be respectful and polite
• Possess cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
• Possess a positive attitude and eagerness to help others

Education and Experience

High school diploma or GED, and three years related experience; or an associates or certificate in an Administrative Assistant field and 1 year experience; or equivalent combination of education and experience.

Physical Demands/Work Environment

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to talk and hear. The employee is often required to regularly sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.